Template No.: T117 Template Title: SCRIPTURAL CITATION APPROVAL & FOOTNOTE SHEET

 THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM

FOR INTERNAL USE ONLY

Template No.: T117

Template Title: SCRIPTURAL CITATION APPROVAL & FOOTNOTE SHEET

Related Research Case IDs / Cluster: ___________________________

Linked Templates / Policies: _________________________________

Date of form: ____ / ____ / ______

Prepared by / Role: _________________________________________

Office / Unit: ______________________________________________

Country / Location: _________________________________________

Confidentiality Level (tick one):
[ ] Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive

Use of this form (tick):
[ ] New case / action [ ] Follow-up [ ] Annual review [ ] Archive only

SECTION 1 – BASIC INFORMATION

1.1 Project / Document Title

(Example: “Main Gallery Labels 2026”, “Relic Testing FAQ Leaflet”.)

1.2 Type of Document (tick one)

[ ] Museum label / wall panel
[ ] Brochure / leaflet
[ ] Guide / tour script
[ ] Website / social media text
[ ] Policy / internal guidance
[ ] Academic / research output
[ ] Other: _________________________________________________

1.3 Short Description of Use

(Where will these quotations appear?)

SECTION 2 – CITATION SUMMARY TABLE
(Use one row per scriptural quote. Details in Section 3.)

No. Where Used (label / page / slide no.) Short start of Quote (first few words) Pāli Source Named? (Y/N) Translation Checked? (Y/N) Approved? (Y/N)
1 ______________________________________ ______________________________________ [ ] Y [ ] N [ ] Y [ ] N [ ] Y [ ] N
2 ______________________________________ ______________________________________ [ ] Y [ ] N [ ] Y [ ] N [ ] Y [ ] N
3 ______________________________________ ______________________________________ [ ] Y [ ] N [ ] Y [ ] N [ ] Y [ ] N
4 ______________________________________ ______________________________________ [ ] Y [ ] N [ ] Y [ ] N [ ] Y [ ] N
5 ______________________________________ ______________________________________ [ ] Y [ ] N [ ] Y [ ] N [ ] Y [ ] N
6 ______________________________________ ______________________________________ [ ] Y [ ] N [ ] Y [ ] N [ ] Y [ ] N
7 ______________________________________ ______________________________________ [ ] Y [ ] N [ ] Y [ ] N [ ] Y [ ] N
8 ______________________________________ ______________________________________ [ ] Y [ ] N [ ] Y [ ] N [ ] Y [ ] N
9 ______________________________________ ______________________________________ [ ] Y [ ] N [ ] Y [ ] N [ ] Y [ ] N
10 ______________________________________ ______________________________________ [ ] Y [ ] N [ ] Y [ ] N [ ] Y [ ] N

(Attach extra sheets if more citations are used.)

SECTION 3 – DETAILED ENTRY FOR EACH QUOTE
(Photocopy this page for each important citation.)

3.1 Quote Number (as in table): ______

3.2 Where Is This Quote Used?

Document / exhibit name: ____________________________________

Location (page / label / slide / scene): ____________________

3.3 Full Quote Text (in use language)

(Write exactly as it will appear to visitors / readers.)

Is this:
[ ] Word-for-word quote
[ ] Short paraphrase / summary

3.4 Pāli or Canonical Source Details

Collection (tick):
[ ] Sutta Pitaka
[ ] Vinaya Pitaka
[ ] Abhidhamma Pitaka
[ ] Commentary / sub-commentary
[ ] Other: _________________________________________________

Text name (Pāli and/or English):

Book / Nikāya / Section:

Chapter / Sutta / Rule number (if known):

3.5 Source of the Translation

[ ] HSWAGATA internal translator
[ ] Published translation (book / edition)
[ ] Trusted website / digital source
[ ] Other: _________________________________________________

If published:

  • Translator name: _________________________________________

  • Book / publication: ______________________________________

  • Year (if known): ______

3.6 Translation Check – Notes

Does the English (or local language) text match the meaning of the Pāli?

[ ] Yes – same meaning, only small language changes
[ ] Mostly – small changes needed for clarity
[ ] No – meaning is different; must be corrected

Short explanation:

SECTION 4 – CONTEXT & DOCTRINAL FIT

4.1 Original Context of the Quote

(What is happening in the sutta / Vinaya at that point?)

4.2 Use in HSWAGATA Context

[ ] Use is similar to original context
[ ] Use is more general, but still matches the spirit
[ ] Use is far from original context – needs clear note

Short explanation:

4.3 Risk of Misunderstanding

[ ] Very low – simple and clear text
[ ] Medium – some terms may confuse visitors
[ ] High – could be misunderstood or misused

If medium or high, write risk:

4.4 Extra Explanation Needed?

[ ] No – quote can stand alone
[ ] Yes – short explanation or footnote needed

If Yes, draft explanation or footnote text:

SECTION 5 – FOOTNOTE / REFERENCE FORMAT

5.1 Standard Footnote for This Quote

(How will we show the source to visitors / readers?)

Example format:
“DN 16, Mahāparinibbāna Sutta”
“Vinaya, Mahāvagga I.23”

Write chosen format here:

5.2 Extra Information (if needed)

[ ] Explain collection (e.g. “DN = Dīgha Nikāya”)
[ ] Keep short – use in internal list only
[ ] Other: _________________________________________________

Notes:

SECTION 6 – DOCTRINAL REVIEW & APPROVAL

6.1 Reviewer Details

Name: _______________________________________________________
Role / Position: ___________________________________________

6.2 Review Checklist (tick)

[ ] Quote matches core Buddhist teaching (Dhamma)
[ ] Translation is correct or corrected
[ ] Context is not changed in a wrong way
[ ] Footnote / reference is clear and simple
[ ] Quote is not used to push fear, greed, or hate
[ ] Length and language are suitable for target readers

6.3 Reviewer Comments

(Write any important notes for the team.)

6.4 Approval for This Quote

[ ] Approved as written
[ ] Approved with small wording changes (see comments)
[ ] Not approved – do not use this quote in this way

Signature of reviewer: _________________________________

Date: ____ / ____ / ______

SECTION 7 – OVERALL PROJECT CHECK (OPTIONAL – AFTER ALL QUOTES)

7.1 Number of Quotes in This Project

Total number: ______

7.2 General Evaluation

[ ] Quotes are balanced (not only one book or topic)
[ ] Quotes support key themes of HSWAGATA (faith, peace, ethics)
[ ] No quote is repeated too many times
[ ] Difficult quotes have enough explanation

Short summary:

7.3 Suggestions for Future Work

SECTION 8 – ARCHIVE & REFERENCE

8.1 Archive Code / Digital Folder Path

8.2 Linked Documents

[ ] Full script / text file
[ ] Translation files or notes
[ ] Sutta / Vinaya PDF or scans
[ ] Doctrinal notes for this project
[ ] Other: _________________________________________________

8.3 Next Review Date

This citation sheet should be reviewed:

[ ] When text or labels are updated
[ ] In 3 years
[ ] On this date: ____ / ____ / ______

Notes for next reviewer:

END OF FORM – T117 SCRIPTURAL CITATION APPROVAL & FOOTNOTE SHEET

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