Template No.: T110 Template Title: RITUAL & FESTIVAL CALENDAR PLANNER
Template No.: T110
Template Title: RITUAL & FESTIVAL CALENDAR PLANNER
Related Research Case IDs / Cluster: ___________________________
Linked Templates / Policies: _________________________________
Date of form: ____ / ____ / ______
Prepared by / Role: _________________________________________
Office / Unit: ______________________________________________
Country / Location: _________________________________________
Confidentiality Level (tick one):
[ ] Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive
Use of this form (tick):
[ ] New case / action [ ] Follow-up [ ] Annual review [ ] Archive only
SECTION 1 – YEAR & BASIC INFORMATION
1.1 Calendar Year Covered
Year: __________
1.2 Main Coordinator for Rituals & Festivals
Name: _______________________________________________________
Role / Position: ___________________________________________
Contact (phone / email): ___________________________________
1.3 Areas Covered by This Planner
[ ] Main tooth relic shrine / hall
[ ] Other relic rooms / stupas
[ ] Museum galleries
[ ] Temple grounds / courtyard
[ ] Other: _________________________________________________
SECTION 2 – YEARLY RITUAL & FESTIVAL SUMMARY TABLE
(Use one row per ritual or festival date.)
| No. | Date (dd/mm) | Name of Ritual / Festival | Type (daily / weekly / monthly / yearly / special) | Relic Use (short note) | Staff / Volunteers Needed (number & key roles) | Doctrinal Notes (short) |
|---|---|---|---|---|---|---|
| 1 | ____ / ____ | _________________________ | _______________________________ | ______________________ | ____________________________ | ________________________ |
| 2 | ____ / ____ | _________________________ | _______________________________ | ______________________ | ____________________________ | ________________________ |
| 3 | ____ / ____ | _________________________ | _______________________________ | ______________________ | ____________________________ | ________________________ |
| 4 | ____ / ____ | _________________________ | _______________________________ | ______________________ | ____________________________ | ________________________ |
| 5 | ____ / ____ | _________________________ | _______________________________ | ______________________ | ____________________________ | ________________________ |
| 6 | ____ / ____ | _________________________ | _______________________________ | ______________________ | ____________________________ | ________________________ |
| 7 | ____ / ____ | _________________________ | _______________________________ | ______________________ | ____________________________ | ________________________ |
| 8 | ____ / ____ | _________________________ | _______________________________ | ______________________ | ____________________________ | ________________________ |
| 9 | ____ / ____ | _________________________ | _______________________________ | ______________________ | ____________________________ | ________________________ |
| 10 | ____ / ____ | _________________________ | _______________________________ | ______________________ | ____________________________ | ________________________ |
(Attach extra sheets if more rows are needed.)
SECTION 3 – DETAILED ENTRY FOR EACH RITUAL / FESTIVAL
(Photocopy this page for each major event.)
3.1 Date
Date: ____ / ____ / ______
Time: __________________________
3.2 Ritual / Festival Name
3.3 Type of Event
[ ] Daily ritual
[ ] Weekly / fortnightly ritual
[ ] Monthly observance (uposatha / other)
[ ] Yearly festival (e.g. Vesak, Kathina)
[ ] Special one-time event
[ ] Other: _________________________________________________
3.4 Main Purpose of This Ritual / Festival
[ ] Honour the Buddha / relics
[ ] Mark important Buddhist date
[ ] Pray for peace and harmony
[ ] Remember donors / ancestors
[ ] Educate visitors and staff
[ ] Other: _________________________________________________
Short description (2–4 lines):
SECTION 4 – RELIC USE PLANNING
4.1 Which Relics Are Used in This Event?
[ ] Main tooth relic
[ ] Other Buddha relics
[ ] Relics of disciples / teachers
[ ] Relic images / symbolic objects only
[ ] No relic use in this ritual
Short note (relic code or name):
4.2 Type of Relic Use
[ ] Relics remain in their normal place
[ ] Relics are moved within HSWAGATA
[ ] Relics are carried in a procession (inside HSWAGATA)
[ ] Relics are not opened or shown directly
[ ] Other: _________________________________________________
4.3 Safety & Respect Measures
[ ] Two or more custodians present when handling relics
[ ] Path for procession is planned and safe
[ ] Protective chanting / paritta arranged
[ ] Clear barrier between relic and crowd
[ ] Photographs rules are explained
[ ] Other: _________________________________________________
Notes:
SECTION 5 – STAFF & VOLUNTEER NEEDS
5.1 Staff / Volunteer Numbers
Approximate number needed: __________ persons
5.2 Roles Needed (tick and add details)
[ ] Ritual leader / presiding monk(s)
Details: _______________________________________________
[ ] Relic custodians / guardians
Details: _______________________________________________
[ ] Chanting / paritta group
Details: _______________________________________________
[ ] Ushers and crowd guidance
Details: _______________________________________________
[ ] Security / safety staff
Details: _______________________________________________
[ ] Cleaning / preparation team
Details: _______________________________________________
[ ] Media / documentation (photo, video, notes)
Details: _______________________________________________
[ ] First aid / health support
Details: _______________________________________________
[ ] Other roles: ___________________________________________
5.3 Training or Briefing Needed Before Event
[ ] Briefing on relic respect and movement
[ ] Explanation of ritual steps
[ ] Safety and emergency plan
[ ] Communication about photo rules and behaviour
[ ] Other: _________________________________________________
Short note:
SECTION 6 – DOCTRINAL NOTES & GUIDANCE
6.1 Main Doctrinal Theme(s) of This Ritual
[ ] Impermanence (anicca)
[ ] Compassion (karuṇā)
[ ] Loving-kindness (mettā)
[ ] Non-harming / peace (ahiṃsā)
[ ] Generosity (dāna)
[ ] Refuge in Buddha, Dhamma, Saṅgha
[ ] Other: _________________________________________________
Short doctrinal explanation (2–4 lines for staff):
6.2 Scriptural or Traditional References (if any)
Text / story name (sutta, chronicle, local tradition):
Short note:
6.3 Sensitive Points
[ ] Possible misunderstanding about “magic” use of relics
[ ] Risk of confusing culture and Dhamma
[ ] Risk of superstition or fear
[ ] Risk of conflict between groups
[ ] Other: _________________________________________________
Guidance on how to explain this ritual to visitors:
SECTION 7 – REVIEW & APPROVAL FOR THIS EVENT
7.1 Doctrinal / Monastic Reviewer
Name: _______________________________________________________
Role / Position: ___________________________________________
Checklist (tick):
[ ] Ritual purpose is clear and in line with Dhamma
[ ] Relic use is respectful and not for show or profit
[ ] Messages for visitors support peace and right view
[ ] No major doctrinal problems seen
Comments:
Signature: ___________________________ Date: ____ / ____ / ______
7.2 Operational / Administrative Reviewer
Name: _______________________________________________________
Role / Position: ___________________________________________
Checklist (tick):
[ ] Staff and volunteer numbers are realistic
[ ] Relic safety and crowd safety are planned
[ ] Date and time fit the yearly calendar
[ ] Budget / resources are considered (if needed)
Comments:
Signature: ___________________________ Date: ____ / ____ / ______
SECTION 8 – END-OF-YEAR REVIEW (FOR WHOLE CALENDAR)
(To be filled once per year, after major festivals.)
8.1 General Reflection
What went well with rituals and festivals this year?
What problems or risks appeared?
8.2 Changes for Next Year
[ ] Add new ritual / festival (state which): _________________
[ ] Reduce or simplify certain events: _______________________
[ ] Change relic use in some events (more / less / safer)
[ ] Change staff planning or training
[ ] Other: _________________________________________________
Short explanation:
8.3 Final Check & Archive
Reviewed by (name): ________________________________________
Role: _______________________________________________________
Signature: ___________________________ Date: ____ / ____ / ______
Archive code / digital folder path: _________________________
END OF FORM – T110 RITUAL & FESTIVAL CALENDAR PLANNER
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