Template No.: T119 Template Title: THEOLOGICAL APPROVAL FOR RELIC LOANS / TOURS

 THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM

FOR INTERNAL USE ONLY

Template No.: T119

Template Title: THEOLOGICAL APPROVAL FOR RELIC LOANS / TOURS

Related Research Case IDs / Cluster: ___________________________

Linked Templates / Policies: _________________________________

Date of form: ____ / ____ / ______

Prepared by / Role: _________________________________________

Office / Unit: ______________________________________________

Country / Location: _________________________________________

Confidentiality Level (tick one):
[ ] Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive

Use of this form (tick):
[ ] New case / action [ ] Follow-up [ ] Annual review [ ] Archive only

SECTION 1 – BASIC RELIC & TOUR INFORMATION

1.1 Relic ID / Code

1.2 Relic Name / Short Description

(Example: “Main Buddha Tooth Relic”, “Crystal Sarīra from Stupa X”.)

1.3 Type of Relic

[ ] Sarīra (body relic)
[ ] Paribhoga (used by Buddha / disciple)
[ ] Uddesika (symbolic / representative)
[ ] Other: _________________________________________________

1.4 Current Normal Location in HSWAGATA

[ ] Main tooth relic hall
[ ] Other relic room / gallery _____________________________
[ ] Storage / vault
[ ] Other: _________________________________________________

SECTION 2 – HOST & TOUR DETAILS

2.1 Host Organisation

Name of host temple / museum / institution:

Type of host:

[ ] Temple / monastery
[ ] Museum / gallery
[ ] University / school
[ ] Community centre
[ ] Other: _________________________________________________

Country / city: ____________________________________________

2.2 Contact Person at Host

Name: _______________________________________________________
Role / Position: ___________________________________________
Phone / email: _____________________________________________

2.3 Purpose of Loan / Tour

(Short, clear statement – why is the relic traveling?)

[ ] Public veneration and faith
[ ] Teaching and education
[ ] Peace and interfaith friendship
[ ] Fundraising for agreed Dhamma / charity purpose
[ ] Special anniversary / event
[ ] Other: _________________________________________________

Short description (2–4 lines):

2.4 Dates and Route

Planned start date: ____ / ____ / ______
Planned end date: ____ / ____ / ______

Countries / cities to be visited:

SECTION 3 – DOCTRINAL & ETHICAL CHECK

3.1 Main Theological Questions

(What doctrinal issues must we check for this loan / tour?)

3.2 Respect for Relic as Sacred Trust

Does this plan show that the relic is:

[ ] Treated as sacred trust (custodianship, not private property)
[ ] Protected from use as “magic object” for power or fear
[ ] Not turned into simple “show” or entertainment

Short note:

3.3 Link to Buddhist Values

This loan / tour supports:

[ ] Faith (saddhā) in Buddha, Dhamma, Saṅgha
[ ] Non-harming and peace (ahiṃsā)
[ ] Generosity and sharing (dāna)
[ ] Wisdom and understanding (paññā)
[ ] Other values: __________________________________________

Any doctrinal concerns? (short)

SECTION 4 – CONDITIONS FOR HOST (DOCTRINAL CONDITIONS)

4.1 Behaviour & Ritual Conditions

Host agrees that:

[ ] Relic will be placed on clean and respectful shrine
[ ] No actions against basic Buddhist ethics will happen nearby
[ ] No political use of the relic event
[ ] No pressure on people to donate money in exchange for “blessings”
[ ] No sale of “fake relics” or magic items at the event
[ ] Other conditions: ______________________________________

4.2 Teaching & Information Conditions

[ ] Host will use correct, simple doctrinal explanation
[ ] Host will not claim things that are against Dhamma or Vinaya
[ ] Any miracle or dream stories will be told calmly, without pressure
[ ] Written texts / posters must be shared with HSWAGATA for review
[ ] Other: _________________________________________________

4.3 Ritual & Chanting Conditions

[ ] Chanting will be in line with Buddhist tradition
[ ] Local ritual forms are allowed if they do not break basic ethics
[ ] No harmful or frightening ritual will be done
[ ] HSWAGATA reserves right to stop ritual if not suitable

4.4 Safeguards for Mixed or Interfaith Events

[ ] Clear, respectful explanation of Buddhist view
[ ] No attack on other religions
[ ] Shared values of peace and compassion highlighted
[ ] Other safeguards: _______________________________________

SECTION 5 – RELIC HANDLING & MOVEMENT NOTES

(Detailed security and logistics are in other forms; here we note theological concerns.)

5.1 Who May Handle the Relic?

[ ] Named HSWAGATA custodians only
[ ] Host monastics under HSWAGATA guidance
[ ] Mixed team (state names / roles in attached list)

Short note:

5.2 Movement & Public Showing

[ ] Relic remains in closed reliquary at all times
[ ] Relic may be shown open only for short ritual (state conditions):
_________________________________________________________

[ ] Number of events per day is limited to avoid misuse:
Max events per day: ______

5.3 Photography & Media (Doctrinal View)

[ ] Photos allowed with respect (no flash on relic)
[ ] Photos allowed of shrine, but not close-up of relic
[ ] Photos not allowed – host to display sign and explain
[ ] Media interviews must use agreed script / messages

Short doctrinal note on media use:

SECTION 6 – RISK & PEACE ASSESSMENT

6.1 Doctrinal Risks

[ ] Wrong teachings may spread
[ ] Superstition may increase
[ ] Relic may be used as “proof” against science
[ ] Other: _________________________________________________

Short explanation:

6.2 Peace & Conflict Risks

[ ] Tension between temples / groups
[ ] Political misuse of event
[ ] Inter-national or inter-ethnic sensitivity
[ ] None known

Notes:

6.3 Mitigation (How to Reduce Risks)

SECTION 7 – FINAL THEOLOGICAL ASSESSMENT

(To be filled by doctrinal reviewer / monastic advisor.)

7.1 Reviewer Details

Name: _______________________________________________________
Role / Position: ___________________________________________
Monastery / institution (if any): __________________________

7.2 Overall Doctrinal View

[ ] The purpose and plan of this loan / tour are in line with Dhamma
[ ] The plan shows proper respect for relics as sacred trust
[ ] The event supports faith, wisdom, and peace
[ ] With conditions, risks can be made low and acceptable
[ ] The plan has serious doctrinal problems (see comments)

7.3 Summary of Key Points (3–5 lines)

7.4 Required Doctrinal Conditions

(These must be accepted by host before loan / tour.)

  4. (optional) ______________________________________________

  5. (optional) ______________________________________________

SECTION 8 – FINAL DECISION

8.1 Decision Options (tick one)

[ ] Approved – no extra conditions
– All doctrinal and ethical checks are satisfied.

[ ] Approved with conditions
– Loan / tour may go ahead if conditions in Section 7.4 are accepted and written in the MoU / agreement.

[ ] Not approved at this time
– Plan is not in line with doctrine / ethics, or risks are too high.

8.2 Reasons for Decision

(Short, clear explanation for records.)

8.3 Signatures

Doctrinal reviewer / monastic advisor:
Name: _______________________________________________________
Signature: ___________________________ Date: ____ / ____ / ______

HSWAGATA authorised signatory (Board / Director):
Name: _______________________________________________________
Role / Position: ___________________________________________
Signature: ___________________________ Date: ____ / ____ / ______

SECTION 9 – COMMUNICATION WITH HOST

9.1 Conditions & Decision Shared With Host

Date sent to host: ____ / ____ / ______

Method:
[ ] Email
[ ] Letter
[ ] Meeting (in person / online)

9.2 Host Response

[ ] Host accepts all doctrinal conditions
[ ] Host accepts some conditions, asks to discuss others
[ ] Host does not accept conditions

Short note:

SECTION 10 – ARCHIVE & LINKS

10.1 Archive Code / Digital Folder Path

10.2 Linked Documents

[ ] Relic classification form (T106)
[ ] Loan / tour MoU or contract (code: ____________________)
[ ] Security / logistics forms
[ ] Media plan / communication notes
[ ] Risk assessment forms
[ ] Other: _________________________________________________

10.3 Review Date

This approval should be reviewed:

[ ] After this tour ends
[ ] Before any new loan of this relic
[ ] On: ____ / ____ / ______

Notes for future theological reviews of relic loans:

END OF FORM – T119 THEOLOGICAL APPROVAL FOR RELIC LOANS / TOURS

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